The Minnesota New Hire Reporting Form is a document required by Minnesota law for all employers to report newly hired, rehired, or returning employees. This reporting must occur within 20 days of the employee's start date. To learn more and to fill out the form, click the button below.
The Minnesota New Hire Reporting Form plays a crucial role in the state's efforts to streamline the employment process and ensure compliance with state laws. Effective since July 1, 1996, this form mandates that all employers in Minnesota—whether public or private—report any newly hired, rehired, or returning employees within 20 days of their start date. This requirement is established under Minnesota Statute 256.998, which aims to assist in child support enforcement and other important state functions. Employers must provide specific information on the form, including their Federal Employer ID Number, contact details, and the personal information of the employee, such as their Social Security Number and date of hire. It is essential that the form is filled out accurately, as incomplete submissions will not be processed. To facilitate this reporting, the Minnesota New Hire Reporting Center offers online resources, and completed forms can be sent to a designated address in St. Paul. For those who may have questions, assistance is readily available through dedicated phone lines. By adhering to these requirements, employers contribute to a more efficient workforce management system while also supporting state initiatives.
What is the purpose of the Minnesota New Hire Reporting form?
The Minnesota New Hire Reporting form is designed to help the state track newly hired, rehired, or returning employees. This information is essential for enforcing child support orders and ensuring compliance with federal regulations.
Who is required to submit the New Hire Reporting form?
All employers in Minnesota, both public and private, must report new hires. This requirement applies to any employee who is newly hired, rehired, or returning to work. Employers must submit the report within 20 days of the hire or rehire date.
What information is needed to complete the form?
The form requires both employer and employee information. Employers must provide their Federal Employer ID Number (FEIN), name, address, and contact details. Employees must provide their Social Security Number (SSN), name, address, date of hire, and optionally, their date of birth.
How should the form be submitted?
Completed forms can be mailed to the Minnesota New Hire Reporting Center at PO Box 64212, St. Paul, MN 55164-0212. Alternatively, employers can send the form via toll-free fax to (800) 692-4473.
What happens if required information is missing?
If the form is incomplete or missing required information, the reports will not be processed. It is crucial to ensure all sections are filled out accurately to avoid delays.
Is there an online option for reporting new hires?
Yes, information about online reporting is available on the Minnesota New Hire website at www.mn-newhire.com. Employers can find additional resources and guidance for submitting reports electronically.
Who can I contact for assistance with the New Hire Reporting form?
For questions or assistance, employers can call the Minnesota New Hire Reporting Center at (651) 227-4661 or toll-free at (800) 672-4473. Support staff are available to help clarify any uncertainties regarding the reporting process.
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Here are some key takeaways about filling out and using the Minnesota New Hire Reporting form:
Following these guidelines will help ensure compliance and streamline the reporting process.
Missing Required Information: Failing to provide all necessary details can delay processing. Ensure that all fields are filled out completely, especially the Federal Employer ID Number and Employee Social Security Number.
Illegible Handwriting: If the information is difficult to read, it may lead to errors. Always print neatly in capital letters to enhance clarity.
Incorrect Dates: Providing the wrong date of hire or date of birth can cause issues. Double-check these dates to ensure accuracy.
Using the Wrong FEIN: Make sure to use the same Federal Employer ID Number that corresponds with the employee’s quarterly wages. Using a different FEIN can lead to complications.
Neglecting to Indicate Independent Contractor Status: If the employee is an independent contractor, check the appropriate box. Failing to do so may result in misclassification.
Not Sending to the Correct Address: Ensure that the completed form is sent to the Minnesota New Hire Reporting Center at the specified address. Double-check the mailing address to avoid delays.